Description: The Operations Coordinator for Academic Affairs assists the members of the department in key processes and projects, and supports the mission of King University by demonstrating responsibility of tasks and initiatives related to faculty contract generation and approval, reporting of faculty loads and instructional expenses, as well as duties related to accreditation, institutional effectiveness, and institutional research. The Operations Coordinator is a full-time position and reports to the Associate Dean of Academic Affairs for Accreditation and Compliance.
Minimum Qualifications: • Experience: A minimum of five years’ experience in general office and/or administrative work with experience in an academic institution preferred.
• Education: An Associate’s degree is required.
• Communication Skills: Excellent written and verbal communication skills
• Leadership Skills: Excellent organizational skills, must be able to work on several projects simultaneously and enjoy a fast-paced, intellectually challenging environment; Must possess strong relational skills and able to maintain confidentiality.
• Computer Skills: Highly proficient knowledge of Microsoft Office and a variety of computer software programs; must be a skilled typist.
• Level of independence: High level of ability to work independently and be able to properly prioritize the work to be done.
• Physical Exertion requirements: Light work as defined by the Bureau of Labor Statistics
• Driving History: Driving a University vehicle is not a requirement of this position, but submission of driving data is required.
• Procedures commitment: The candidate must adhere to any and all King University policies as detailed for all employees in the Employee Handbook or specifically per any department, such as Admissions, Business Office, Financial Aid, etc.;
• Christian Commitment: The candidate must have and be able to articulate a personal faith in the Lordship of Jesus Christ and support the mission of King University.
Responsibilities: • Oversee the coordination of faculty contract processes and operations including but not limited to:
o Maintain faculty load data in the contract generation system
o Monitor faculty assignments to courses to identify unstaffed courses
o Monitor and control course sections for optimization of resources including faculty teaching capacity
o Coordinate the cancellation or re-designation of courses (such as changing a course to a directed study format)
o Review/approve full-time overload and part-time faculty contracts in collaboration with the Vice President for Academic Affairs and Associate Dean of Academic Affairs for Accreditation and Compliance
o Assist payroll staff in ensuring the accuracy of compensation as determined by faculty contracts
o Identify problems and constraints in the contract generation system and related processes and resolve them in a timely manner
o Coordinate and lead course review meetings to ensure efficiency and effectiveness of course offering to meet student demand and judicious use of faculty resources
• Maintain faculty information, including information regarding qualifications and credentials, in CAMS and the portal system and assist University personnel with faculty information for accreditation, compliance, and internal reporting (including but not limited to SACSCOC, specialized accreditation, state authorization, etc.)
• Assist the Vice President for Academic Affairs and Associate Dean of Academic Affairs for Accreditation and Compliance in monitoring and reviewing faculty ratios/loads and percentages of terminal degrees (in accordance to SACSCOC Core Requirement 2.8 and Comprehensive Standard 3.5.4 and relevant state and federal laws)
• Provide regular and ad-hoc reports to the Vice President for Academic Affairs and Associate Dean of Academic Affairs for Accreditation and Compliance including but not limited to reports regarding course offerings, instructional expenses, and faculty loads/ratios
• Build and maintain strong relationships with academic and school deans, program coordinators, faculty, as well as representatives of major functional areas including but not limited to enrollment management, student success, information technology, and the registrar’s office
• Provide direct support to the Associate Dean of Academic Affairs for Accreditation and Compliance in the completion of tasks and projects related to accreditation and compliance
• Provide direct support to the Associate Dean of Institutional Effectiveness in the completion of tasks and projects related to accreditation, assessment, and institutional research
• Provide direct support in accreditation efforts related to SACSCOC and specialized accreditation including the preparation of reaffirmation reports, substantive change prospectuses, etc.
• Cross-train and provide support to other functional areas in Academic Affairs such as the Office of Registration and Records, The Learning Commons, etc.
• Supervise student workers assigned to the areas of institutional effectiveness and institutional research
Language: Multilingual/Bilingual Candidates Preferred