Description: The Executive Assistant to the President supports the mission of King University by primarily serving the President in managing the daily operations of the President’s office, key communication on behalf of the President to key constituencies, as well as the coordination of information flow and the expert planning of many special functions occurring throughout the year.
Minimum Qualifications: • Experience: Minimum of 10 years experience in office work.
• Education: A bachelor’s degree is required.
• Communication Skills: Excellent written and verbal communication skills
• Leadership Skills: None extra defined.
• Computer Skills: Proficient knowledge of Microsoft Office including, but not limited to good internet search skills
• Level of Independence: High level of ability to work independently and be able to properly prioritize the work to be done.
• Physical Exertion Requirements: Light Work as defined by the Bureau of Labor Statistics
• Schedule Flexibility: Be able to work some evenings and weekends.
• Driving History: Driving a University vehicle is not a requirement of this position, but submission of driving data is required.
• Procedures Commitment: The candidate must adhere to any and all King University policies as detailed for all employees in the Employee Handbook or specifically per any department, such as Admissions, Business Office, Financial Aid, etc.;
• Christian Commitment: The candidate must have and be able to articulate a personal faith in the Lordship of Jesus Christ and support the mission of King University.
Responsibilities: • Exemplary Customer Service:
o Effectively communicate the University’s mission and vision
o Know all areas and personnel of the University to professionally respond to questions and situations.
• Manage the daily office operations of the President, including but not limited to:
o Greet visitors to the President’s office and handles routine inquiries independently
o Answers phones and directs inquiries as appropriate.
o Manage the President’s daily calendar
o Filing, copying, phone communications, e-mail communications, etc.
o Communicate with various University boards concerning activities on campus, meetings, events, etc.
o Manage and compose daily correspondence to various constituencies
o Manage trip itineraries, etc., as required
• Organize meetings for the Board of Trustees, Board of Governors, Board of Visitors, and the President’s Roundtable:
o Schedule meeting dates approximately one year in advance
o Prepare notices of meetings to boards in a timely manner
o Plan meeting events and food with appropriate staff members
o Proof reports and professionally organize them for meetings
o Make housing and transportation arrangements for out-of-town board members
o Formulate special events for spouses of board members
o Take minutes of meetings and record them in a timely manner
• Maintain communication with Cabinet
o Coordinate bi-weekly meeting and distribute agenda for meeting
o Notify Cabinet of Trustee meetings and request any required reports from their areas of responsibility
o Coordinate any other meetings as required with Cabinet members
• Personnel Issues:
o Maintain staff and faculty contact information
• Special Events:
o Organize and coordinate special events: receptions, luncheons, dinners, for special events and guests; includes staffing, decorations, menu planning, printed material
o Work with all campus departments to keep informed of campus events, publications, visitors and special guests, etc.
o Coordinate guest reservations for the White House
• Work with the Executive Administrative Assistant for Communications and operate campus phone system when the Executive Administrative Assistant for Communications is unavailable
• Supervise and train student employees
Language: Multilingual/Bilingual Candidates Preferred